Team Captain Tips

Tips for Team CaptainsSo you wanna be a captain? Here's how the pros do it...

Thank you Team Captains! You're the pedals that make the RIDE move. You play a vital role and we're grateful for your leadership.

Basic Duties:

Step by Step:

Getting Organized

Like last year, some assembly is required before and on event day:

  • Pick an activity: Your first task is to help your teammates select a fundraising activity. In the past, there were only two choices - walking or cycling. This year, we've expanded the possibilities considerably - now there are 15 awesome fundraising activities that we're calling RIDE Freestyle. Check out those activity options, get some ideas, and talk to your teammates about the possibilities! It could be that you all want to do the same thing together (knitting, hiking, gaming), or you could each do something different while still rallying together as a team.
  • Set a fundraising goal: It's up to you to set the team fundraising goal. A $2000 goal is a good start, but it depends on your team and your expectations of them - talk to your teammates and build your own goal! Most participants raise around $350, but some raise much more. What's important is to settle on a goal and talk about it often in your communication. Don't worry, you can edit your goal anytime.

The RIDE has many helpful fundraising tools, so please enjoy and share these links with your team:

  • Campaign ideas: There are many ways to fundraise - pick a technique that works for your personality

  • Brainstorm teammates: As you begin, consider all the potential teammates you could ask to join your team. Write their names down without a lot of self-editing, and keep brainstorming. Remember, with all the new RIDE Freestyle activities, you can recruit friends with different passions and skills beyond the usual biking and walking. After all, the real goal is fundraising, right? There's nothing preventing you from having cyclists, musicians, weight-losers, and gamers on the same team, all fundraising together towards the same goal.
  • Confirm your date: Pick a date to perform or complete your activity. We strongly encourage you to pick October 2, 2021, the RIDE's national event day of course! But if your team has a scheduling conflict, feel free to select an earlier date that works better for your group.
  • Communication: Decide how you'll stay in contact with your team, both during the campaign and on event day. Group texts, short emails, and the odd phone call over the campaign period will help keep you and your team encouraged and focused. Welcome new members joyfully, and celebrate good fundraising pushes! Then, on event day you'll want to make sure your team has your cell number handy to stay connected.
Managing Event Day

Creating a meaningful, memorable, and well-managed event day is important.

For teams in the same town, you have the opportunity to gather together in covid-friendly groups. You could gather to start and then scatter to your activities. You could host a coffee-and-sweets breakfast, or wind it all up with a burgers-and-bubbles BBQ. You have the freedom to make your event day special, so have fun thinking about what that will look like!

Safety First!

If your team is outside on Event Day, keep a close eye on their plans, whereabouts, and safety.

  • Youth and children should always be supervised.
  • Remind your team that in case of an accident or injury, they should immediately call 911 for emergency support.
  • If an accident does occur, please contact the RIDE Head Office by phone or email.
  • All captains are expected to be aware of and respect all Covid-related health and safety guidelines for their area, including but not limited to exercising social distancing protocols and wearing masks as required.

Route Planning

If walking, hiking, or cycling, your responsibility is to plan a route that's safe and matches the skill level and physical limitations of your team.

Handling Money

  • Credit Card: The Best Option! Simple, secure, automatic tax receipt for gifts of $20+. Visit the Donate page, share your personal page link, or have your donor call the RIDE Head Office.
  • Cheques: The Old Faithful - made out to “Ride for Refuge” with your name on the Memo line. Mail them to the RIDE Head Office along with your completed pledge sheet.
  • Cash: You have 2 options:
  • 1. Login to FundHub, click “Enter $$ and Cheques,” create pledges for your cash donations, pay them off with your personal credit card, and keep the cash. OR...
  • 2. Write a cheque (made out to “Ride for Refuge”) for the total amount of cash you’ve collected. Mail it to the RIDE Head Office with your completed pledge sheet.

Watch for Waivers

Everyone on your team must register online before event day.

  • When they register online, they will automatically accept an electronic waiver, which is all that is needed for adults.
  • If you have youth or children on your team, they will need to have their parent or guardian sign a printed paper waiver.

Virtual Teams

Video calling or teleconferencing before sending everyone out is a great idea - even if you're apart, you can still make it fun!

Recruitment Ideas

You probably don't need any help thinking about who you could ask to join your team. But if you are coming up empty for names, this list could boost your recruitment:

  • RIDE Freestyle filter: Before you begin, read through the list of RIDE Freestyle fundraising activities. This may give you a few ideas about people you could ask, and will widen your recruitment possibilities immensely.
  • Spouse/partner: Of course they'll join your team. Tell them it's a date! Surprise them with the news they're gonna have a night on the town... with hundreds of other people wearing RIDE Shirts (well, virtually at least). They'll never forget the moment you asked...
  • Kids: Why not... what a learning opportunity! The issues of displaced, vulnerable, and exploited people are so important to expand their understanding of the world, and a great way for kids to help appreciate the things they have.
  • Siblings: You've got a couple on your nice list, right? Great - now put them on your recruitment list.
  • Mom or Dad: It seems so long ago, but before you were born they used to have lives and did fun stuff. Maybe it's time you started easing them back into it! Ask them, appreciate them, and make some family memories.
  • Work people: Yeah, that's a term. Week after week, they keep thinking about how wonderful you are - you might as well invite them to join your team and prove all their assumptions correct!
  • Neighbours: You shoveled their driveway all last winter, and mow a little extra all summer. They kind of owe you - invite them :)
  • Friends: Wait, why is the option way down here? Obviously, your friends should be joining you, and in fact are just waiting for you to ask right now. They'd love to hang out with you because you're the most bestest bestie for life friend in the whole wide world.
  • Boss: She'd be soooo impressed with your initiative and pluck, then even more impressed when she finds out you didn't invite her to impress her...
  • Pastor: Tell them they can still rock their vestments (or go wild with their funkiest tie) if they want.
  • Classmates: Save them from a Saturday of Netflix, top ramen, and rolling eyes - they'll be happier if you help them do something meaningful instead.
  • Church or small group: These folks are great fun and might love to walk for a few hours on a Saturday. Ooh, and you gotta get a potluck in there somehow - church people will do anything for egg salad sandwiches and spiceless chili.
  • Pretty much everyone else: Pilates instructor, yoga friend the guy beside you on the bus every morning (Joe something), your favourite barista who always remembers your order, your accountant, your lawyer (if they love justice, they'll love this!), your doctor, dentist, or do-gooder-friend-at-the-club-who-is-always-helping-somebody - the list is endless.

Enjoy your brainstorming!

Got questions about the Ride for Refuge? | 1.877.743.3413